EventPlanner639

Feb 02, 2024

Can You Successfully Plan Private Events at Walt Disney World?

Good Morning! Have any of your planned /executed private group events in any of the Walt Disney World (Orlando) parks before? I've got a dinner and buyout of 2 attractions planned in Epcot for 600 (Contract signed and site visit complete). They've been great so far but since this is my first time working an event in their park and with their catering team I don't know what I don't know and would appreciate any tips of things I _should_ know that they may not tell you in advance. If you've thought "if only I knew that sooner" - I want to know! Would love to connect with anyone who can offer advice. Thank you!

5 Replies

EventPlanner963

Feb 02, 2024

@Unknown just did I believe

EventPlanner639

Feb 02, 2024

Thank you Daphne!

EventPlanner697

Feb 02, 2024

Are there specific things you are curious about or worried about for your event?

In our experience, the catering at WDW properties have well established practices when hosting private events and groups.

This is super efficient - they know what they are doing. But it can also mean not as much flexibility to customize or veer too far from their menus.

That said, we've done events with WDW in both Orlando and LA -- all great experiences for our guests. Maybe a little rigid behind the scenes but nothing visible to the event attendees.

I will say this - ask questions - lots of them. Don't assume anything. It's much better to over communicate with them.

Happy to dive in further on specifics if you like.

EventPlanner591

Feb 02, 2024

@EventPlanner639 Agree with @EventPlanner697 on all points. Also get specific and detailed on if you want to incorporate any characters/ licensing and branding opportunities.

We got many nos when trying to develop creative.

EventPlanner639

Feb 02, 2024

Thank you @EventPlanner697 and @EventPlanner591this is very helpful! Good to know. appreciate your replies. I am going to send a side message to you now.

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